Terms Of Service
The service period will be from the times provided by Host/Customer on the contract. Provider agrees to have a photo booth, and/or DJ Service, and/or Lighting operational for a minimum of 90% during this period; occasionally, operations may need to be interrupted for maintenance of Texas Best Event’s equipment (changing photo paper, adjusting camera, adjusting printer, power outages etc.). Texas Best Events is not responsible for any non service due to unsafe weather conditions or power outages.
Deposit of $200 is due upon signing of this contract and represents the retainer. Refunds for the retainer are only permitted 14 days after deposit date. If payment is received after 14 days leading up to the service time/date, client may be subject to non-service due to over booking. If payment is received after the date of your event, you are subject to a late penalty fee of 10% of the balance due PER DAY. We accept Cash, Check, and Credit Cards. If host/customer opts to extend the service period during the event, beyond the service period agreed to within this contract, the overage in rental time will be charged to the Host/Customer at an hourly rate. Payment for any overage in time must be paid before additional hours of service are provided. Host/Customer agrees that in addition to any and all other legal rights and remedies Provider may have, Host/customer is subject to a $25.00 fee for any and all returned checks.
Dates and Cancellations
Any request for a date change must be made at least 30 days in advance of the original event date. Texas Best Events will not refund your retainer and/or installment payments made within 30 days leading up to your original event date. Change is subject to Photo Booth, and/or DJ, and/or Uplighting, and/or Digital Monogram availability and a new contract submission. In the event that Host/Customers new date is not available in Texas Best Events availability calendar for Photo Booth, and/or DJ, and/or Uplight Services, the retainer and/or payments made thus far will not be refunded. In this scenario, Texas Best Events will credit payments made prior to 14 days leading up to the original event date for up to 12 months toward another event rental by Texas Best Events. New dates and event locations may be subject to travel and rental fees at that time. In the event that a cancelation is requested for the rescheduled event, all payments made thus far will not be refunded, rescheduled, or credited.
Equipment Damage & Requirements
Host/Customer acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment caused by: a) Any misuse of the Provider’s photo booth, and/or DJ, and/or lighting equipment and/or projector by Host/Customer or its guests, or b) Any theft or disaster (including but not limited to lightning, fire, rain, flood, tornado, or earthquake). This also includes loss of revenue due to damaged equipment not being available for scheduled events up to 30 days after host/customers original event date. Client will arrange for an appropriate space for the photo booth, and/or DJ, and/or event lighting at event’s venue. The 1-8 person enclosed photo booth requires a level dry covered space 5’ long x 5’ wide by 7’ tall – the provided table measures 6’ x 3’. Our open to air booth requires a space 8’ wide x 8’ tall. Client is responsible for ensuring dedicated power is available for the Photo Booth (one 110V, 3 prong outlet, 20amps). The DJ Service requires a level dry covered space 10’ long x 5’ wide. Client is responsible for ensuring dedicated power is available for Texas Best Event’s DJ equipment (Two 110V, 3 prong outlets, 20amps each) within 25’ of setup location. Delayed setup may occur if wind, rain or lighting poses a danger to our equipment or staff. Furthermore, delayed setup may occur if the above equipment requirements are not properly provided by the Host/Customer upon arrival. If client chooses to opt for the social media sharing services, client is responsible for providing wireless high speed internet access for the photo booth; Texas Best Events is not responsible for poor internet connections while uploading photos.
Client agrees to, and understands the following: a) Host/Customer will indemnify provider against any and all liability related to Host/Customers event during or after Host/Customers event. Host/Customer will indemnify Provider from the time of service and on into the future, against any liability associated with Client. b) Client will indemnify Provider against any and all liability associated with the use of pictures taken within the photo booth, its employees, or affiliates at Client’s event.
Limitation of Liability
In no event shall Texas Best Events be liable for any direct, indirect, incidental, consequential, special, exemplary, punitive or other damages, whether based in contract, tort or otherwise (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use Texas Best Event’s photo booth, and/or dj, and/or uplighting services, even if a Texas Best Event’s authorized representative has been notified orally or in writing of the possibility of such damage. The remedies set forth herein are exclusive and Texas Best Event’s total liability to the Client, whether based on contract, warranty, tort (including negligence), indemnity, and strict liability or otherwise, will not exceed the total payment for the service provided.
If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of these terms and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. In the event Provider is unable to supply a working photo booth, and/or dj, and/or lighting service for at least 90% of the Service Period, Client shall be refunded a prorated amount based on the amount of service received. If the printer fails to print out photos on site the Provider will be allowed to give a URL link to the client where their guests can log onto download the digital files for their own use. We do not service photo booth rentals within Dallas County. If it is determined within this contract, and/or your rate inquiry that the events address is located in Dallas County and you are needing photo booth rental services, the event will be cancelled, contract will be deemed null and void, and full payment will be refunded. Furthermore, due to a non-complete agreement, any advertisements for Texas Best Events is not intended for customers within Dallas County, Texas. Please call Photo Booth Dallas.org, LLC at 972-460-6616. Delayed setup will occur if the above terms are not arranged prior to providers arrival at the event – This will cut into service time for the photo booth. Lastly, If at anytime during your event a Texas Best Events employee/representative feels threatened or uncomfortable with the conditions or guest behavior at your event, our staff have permission to pack up all equipment and leave – in this event there will be no refunds or booking credits granted whether full or prorated. This is the entire agreement between Texas Best Events and Host/Customer relating to the subject matter herein and shall not be modified except in writing & signed by both parties. In the event of a conflict between parties, Client/Host/Customer agrees to solve any arguments via arbitration.